Effective September 15, 2018

Youth Services System, Inc. recognizes the importance of responsible use of your personal information. This policy provides you with important information about how we collect, use, disclose and otherwise process personally identifiable information that you submit to us.

What do we collect:
We collect information from you by your completion and submission of this application form, whether it be in electronic or paper form. The information we collect, either directly or indirectly, includes your name, contact details, educational history, work history, citizenship, nationality, verterans status, and other personal details. You can be assured that this information will be kept confidential and will only be accessible to our recruitment staff, or other authorized personnel involved in the recruitment process.

How do we use the information:
We use this information to perform our recruitment processing, including assessing your capabilities and qualifications for the applied for positon. If selected for hire, the information will be used for conducting background investigations, including criminal, social service, and motor vehicle records; character, professional, and employment references, and other sources that may be deemed necessary to confirm your eligibility to provide services to children. If you become an employee, any personal information that you submit may become a part of your file and may be used for employment/work-related purposes.

Where is the information stored:
We maintain reasonable technical and agency procedures to protect personal information from loss, misuse and unauthorized access, disclosure, alteration, and destruction. To the extent that we disclose personal information to third parties, we require that such third parties also maintain reasonable security procedures and use the personal information in accordance with our instructios for the purpose of providing us with services. You can be assured that we have safeguards to ensure your personal information is only shared on a need to know basis. For example, during the recruiting process your application, resume or other information necessary for an interview will be shared with those involved in the interview process. All governmental reporting forms are maintained separate from your application and will only be utilized to comply with state and federal reporting. The information provided is de-identified before submission to the government. We may, from time to time, need to transfer your data using electronic media, such as email and electronic file transfer. You can be assured that we have reasonable procedures in place to protect your personal information while it is in our possession. We will not sell or rent your data to anyone. However, in some circumstances we may need to transfer your information to third parties who are providing services to and for us. We may also disclose your information to third parties, if we determine, in our discretion, that such disclosure is necessary to protect our rights, property or interests, or those of our clients and staff.

How long do we keep your information:
We will retain your information only for the period necessary to complete the recruitment process, or for any longer period as required by law, or as may be necessary in connection with your future employment at YSS.

What are your responsibilities:
We desire to maintain personal information that is accurate, current, and complete. If personal information that you previously provided is no longer accurate, current, or complete, please advise the human resources department so that we can make the necessary changes. You are responsible for the security of your account information, such as usernames and passcodes, of any accounts which we may give you access to your private information maintained by us. Make sure you keep your account information in a safe place and do not share it with others. Viruses and surveillane devices can intercept login information on the computers you use to access our system. You should take precautions when using devices to access our system, especially when using a public computer.

Contact Information:
Should your personally identifiable information be compromised as a result of a known or suspected breach of security, we will promply notify you. We may, from time to time, amend this Privacy Policy. We will post all changes on our website, and will modify the effective date of this policy. You are encouraged to refer to our Privacy Policy on an ongoing basis if you have any concerns. If you have questions, please contact the Human Resources Department during normal business hours at 87 – 15th Street, Room 426, Wheeling, WV.